Final Call to Cast Your Ballot in ASCE’s 2015 Election

August 8, 2014

Election Last CallThe deadline to vote in the election of new ASCE national officers is fast approching. Now is the time to make your voice heard and help shape the future of the civil engineering profession by voting. ASCE strongly encourages members to vote by accessing your online ballot.

The election of new ASCE national officers will conclude on Thrusday August 13 to fill the positions of ASCE president-elect, geographic and technical region directors, and geographic region governors. This year there are contested races for the technical region director, as well as Region 8 and Region 10 governors. Vote now!

Those elected will begin their terms of service at the ASCE Annual Business Meeting, scheduled for Thursday, October 9, during the Global Engineering Conference 2014, in Panama City, Panama.

Mark W. Woodson, P.E., L.S., D.WRE, F.ASCE, is the official nominee for president-elect. If you would like to know more about Mark W. Woodson and all the other official nominees running for ASCE national office, complete election information is now available, including biographical information, vision statements, and photographs.

Also, members of the Environmental and Water Resources Institute (EWRI) will be selecting a vice president.  EWRI’s Nominations Committee unanimously selected Dennis L. Richards, P.E., D.WRE, F.ASCE, and Steve K. Starrett, P.E., D.WRE, F.ASCE, F.EWRI, as the official nominees.

 Voting Procedures

All eligible voting members will receive a paper ballot delivered via the U.S. Postal Service sent directly from ASCE’s election vendor, Survey & Ballot Systems. The paper ballot will include the member number and election passcode so those without an email address on file may still vote electronically. On June 15, ballots will be mailed to members’ address of record (on file as of May 15). For those eligible voting members with a valid email address on file, election credentials will start to be distributed by broadcast email on June 15. Members who have not received election credentials by June 18 should contact ASCE’s customer service department at (800) 548-2723 or (703)-295-6300. ASCE encourages international members in particular to take advantage of the electronic voting option.

Voting will remain open until 5 p.m. (central time) on August 13. The results will be published online in ASCE News.

As a reminder, to be eligible to vote in this election, Society members must have a membership grade of associate or higher and their dues for this year must have been fully paid and processed by May 15. Affiliate members and students are not eligible to vote in an ASCE national election. However, eligible members belonging  only to EWRI will receive a ballot and be able to vote for the EWRI vice president.

 Election Process Questions

  According to the ASCE’s 2013 Election Ballot Survey, members raised several questions in regard to the election process and the following answers are designed to provide some insight into the election process.

  • Why aren’t all offices contested? Individual Regions are responsible for identifying and selecting nominees for the vacant offices within their Region. The list of vacant positions in each Region is posted in the ASCE Roundup in September. To offer contested elections, individuals who are willing to serve must be identified.  If you are interested in serving as an officer at the regional or national level, please contact your region director. 
  •  So why are non-contested elections still on the ballot? Nominees have to be elected and not appointed to office according to New York State law (where ASCE is incorporated).
  • Why can’t the election be completely electronic? In an effort to control costs and expenses associated with the election, ASCE plans to begin a transition process of reducing paper ballots starting with the 2015 election. Please watch ASCE News, institute and region publications for more information.
  • Why is the election passcode different from the member only log-in? The election passcode is generated by the vendor, Survey & Ballot Systems, using an alpha numeric system.  Log-in passwords for the ASCE Member Only site are created by the member directly, and ASCE does not divulge that information to third parties. In addition, a unique election passcode provides another layer of security to the election process. 
  • Why are write-ins not permitted? In the past when ASCE permitted write-in votes, some members submitted fictional characters which nullified their vote for that office.  In addition, the number of write-in votes was nominal so the Board ultimately removed that option from the by-laws.

Voting Instructions

Access your online ballot and then:

  • Enter your Membership Number (no preceding zeros) and the election passcode you receive via email or on your paper ballot. 
  • Follow the instructions for accessing nominee information and, ultimately, voting.
  • You have the option of receiving an email confirmation at the conclusion of voting. ASCE does not provide the member’s email address to the election vendor, so it will be necessary for you to supply that information if you wish to receive an email confirmation.

Questions regarding the Society’s election may be directed to Patricia Jones, Aff.M.ASCE, ASCE’s director of Executive and Board Operations at (703) 295-6101.

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